Detailed Description of File by OCR 2.0

File by OCR watches a file folder for output from a copier and when a file arrives Optical Character Recognition is performed automatically on the file and the text is extracted from it.

The extracted text is parsed and used to rename and relocate the file. The extracted parsed text can also be dumped into a csv file for importation into a database. File by OCR not only works with the output from copiers or scanners but also with existing searchable PDF files. This option allows a user to create a database that relates to existing PDF files.

File by OCR automatically names files and places them in a file folder structure based on the document's contents. File by OCR works with scanned tiff images or text searchable PDF files.

File by OCR will also allow a user to extract data from a document and place the data in a CSV file for importation into a document management system.

Unlike zonal OCR programs, File by OCR uses Optical Character Recognition on the entire document and then parses the data contents, allowing the user to easily capture data from multi-page documents and documents of various lengths such as sales receipts. The parsing engine can extract information based on its location to other items in the file and it also supports Regular Expressions and EasyPatterns.

All processing of documents is done in a batch process after scanning, allowing a user to move on to something else while the OCR process is being carried out.

File by OCR also has the capability to monitor an unlimited number of file folders that contain different document types to be processed, making it ideal for use with a copier that has a scan to file option. The program also supports Twain Scanners and has an easy to use interface that correctly places the file in the correct folder for processing.

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