ACT-To-Outlook Convert 2.5 - User Guide and FAQ

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How to Speed Up Conversions

ACT-To-Outlook performs many redundancy and consistency checking when it converts contacts into Outlook. The following flags, when set properly, will speed up the conversions:

• Duplicate Checking Enabled. If you are converting a whole database into an empty Contact folder, disable this option. It instructs ACT-To-Outlook Convert to ignore any duplicate contacts. Since you are converting into an empty database, this is not the issue. When converting next time, set this flag to true so that you dont duplicate all the contacts.
  
  
• Clean up your ACT! Database. Remove as much of redundant and out-ofdate information as you can. This will reduce the number of items being transferred over. In one case, we had a customer that had 30,000 items in his personal history. It took a while to convert, but we did it, however.
  
  
• Only transfer data that you need in outlook. We provide you with options to selectively reduce the amount of data being transferred from ACT!-To-Outlook.
  
  

Duplicate Identification

Currently, ACT-To-Outlook Pro identifies contacts using 2 strategies:

• Email. If the email matches, then there is a duplicate match.
  
  
• First and Last name and contact details.
  
  

By using the criteria above you can make sure that duplicate records are not created needlessly.

Duplicate Found Actions

Here, you specify what you want to do when a duplicate is found.

• Ignore Duplicate Records. If a duplicate record is found in Outlook, do not integrate the record into Outlook i.e. ignore it.
  
  
• Update Duplicate Record. If a duplicate record is found in Outlook, update this record with the new information from the ACT! Database.
  
  

Clear Duplicate Before Update. When this flag is set, ACT-To-Outlook will clear the data in the Outlook record before adding the information to the Outlook Duplicate Record. This is equivalent to adding a new record to the database.

If the Clear Duplicate Before Update is not set, the update updates the fields in Outlook with the new information from the ACT! Record.



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